Booth Pricing & Invoices

Prices

Educational or Non-profit – $300

Register

Corporate - $500

Register


Price Includes:

  • 10' x 10' booth
  • 6' skirted table
  • 2 chairs
  • 1 electrical outlet
  • A sign featuring the exhibitor’s company name

Please note: Booth location and placement are based on a first come first served basis.

Invoice Information

After registering for an exhibitor booth an invoice will be sent to you via e-mail. All payments are due by February 13, 2017. Cancellations made after this date will not be eligible for a refund.

Additional Exhibitor Opportunities

Please email EAST Events if you are interested in one of the following opportunities available for booth exhibitors.

Participant Registration Bags

Booth Exhibitors have the opportunity to include promotional items in the registration bags provided to each EAST school. Materials must be received by March 9, 2017. We anticipate 240 EAST schools with 10 participants per school (2,400 participants). It is up to each exhibitor to determine if they would like to send one item per school or per participant.

Present a Breakout Session

As space allows, you may present your own material during a breakout session. We are accepting proposals through 3 p.m., CST, November 4, 2016. See the Call for Presenters page for more details.

Tinker Space

Are you making your booth a hands-on experience for the students? Each year, EAST invites a few organizations to lead our Tinker Space. Perhaps your hands-on booth would be well-suited for that space, too. A brief application will be required so we can determine if your booth is a good fit. All proposals will be reviewed and exhibitors will be confirmed for the Tinker Space by 3 p.m., CST February 13, 2017.

Tinker Space Exhibitor Proposal

Arrival & Booth Set-Up

Exhibitors are invited to set up booths on Tuesday, March 14 from 8:30 AM – 1:45 PM or on Wednesday, March 15 from 7:15 AM – 8:30 AM. On arrival, please visit the Registration Booth to receive your registration packet and booth location. Please note that exhibits open Wednesday, March 15 at 8:30 AM.

Suggested Items to Bring

  • Computer(s), monitor(s) and/or projector
  • Extension cords and power strips
  • Decorations for booth
  • Materials to hand out to participants

Internet Options

Wireless Internet is complimentary at the Hot Springs Convention Center. LAN Lines may be purchased for your booth if you require a reliable Internet connection. 

  • Advanced Order - $200 per computer
  • On-Site Order - $400 per computer

The Convention Center does not allow hubs, switches or routers to be brought onsite to connect more than one computer to a computer with Internet access. You will be invoiced for any additional computers if you bring your own device, which can and will be tracked using IP addresses. If you wish to connect multiple computers to a LAN line, the Convention Center has a limited supply of 8 port network switches availble to rent for $25.00 per day. Bring your own network cables. 

If you make an advance order (prior to the Conference), contact Kelli Withers at (501) 620-5009, kwithers@hotsprings.org or Gordon Mahoney at (501) 620-5022, gmahoney@hotsprings.org. You can also mail attention to Kelli Withers, Hot Springs Convention Center, 134 Convention Boulevard, Hot Springs, AR 71901.

Booth Needs

If you need to ship items to the convention center or order accessories for your booth, Southwest Design and Display can help. Please refer to the Exhibitor Packet Policies and the forms below for more details.

Exhibitor Packet Policies

Freight Handling Order Form

Accessory Order Form

Signage Order Form

Labor Order Form

Payment Authorization Form

Exhibitor Agenda

Following is a tentative schedule.

Tuesday, March 14

Time Item Location
8:30 AM - 1:45 PM Exhibitor Registration / Booth Setup (Optional)* Registration Desk / Halls A-D
2:00 PM - 3:30 PM Opening Plenary (Optional) Arena

* Please note that exhibits and booths are NOT open on this day but you are welcome to setup in preparation for Wednesday's exhibit hall opening. 

Wednesday, March 15

Time Item Location
7:15 AM-8:30 AM Exhibitor Registration and Booth Setup Registration Desk / Halls A-D
8:30 AM-4:00 PM Exhibit Hall Opens to Public Exhibit Hall
8:30 AM-4:00 PM Breakout Sessions See Program
8:30 AM-4:00 PM Tinker Space Exhibit Hall
4:00 PM Exhibit Hall Closes Exhibit Hall
6:00 PM Seating Opens for Conference Gala Arena
7:00 PM Conference Gala* Arena

*During the Conference Gala, EAST programs will be recognized for their achievements. 

Thursday, March 16

Time Item Location
8:00 AM Exhibit Hall Open (Exhibitors) Exhibit Hall
8:30 AM-11:45 AM Exhibits Hall Opens to Public Exhibit Hall
8:30 AM-11:30 AM Breakout Sessions See Program
8:30 AM-11:30 AM Tinker Space Exhibit Hall
9:30 AM-10:30 AM Tech Support Olympiad - Final Round Grand Lobby
12:00 PM Closing Session Arena
After Closing Booth Breakdown* Exhibit Hall

*Please do not begin booth breakdown until after the Closing session. Thank you.

General Event Information

Below are several links to assist you in planning your participation at our event. Also, please visit the Event Information page for other general event information and a full event agenda.

We look forward to seeing you!

This page was last updated on Monday, November 28, 2016 at 8:37:49 AM | View update history