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Attendee Information

In-Person & Virtual Experiences


EAST Conference 2022 will be held from March 15-17 at the Hot Springs Convention Center.

EAST Conference

In-Person

Programs that choose to attend EAST Conference in-person will receive full access to the event, including admission to all educational breakout sessions, hands-on tech experiences, recognition opportunities for winning schools, and invitations to special events like Senior Breakfast and Fusion: A Night at the Museum. In-person participants are also eligible to apply for Leadership Team opportunities and eligible to receive a Judges' Choice Award.

EAST Conference

Virtual

Programs that are unable to attend EAST Conference in-person will receive an experience as close to the “real thing” as possible. Virtual attendees will still have access to all virtual breakout sessions, important general sessions, and limited networking opportunities.

* EAST programs that choose to attend the virtual experience will be required to submit a letter from their administrator detailing the decision. This letter must be sent to EAST well in advance of the Conference.

Covid-19 Safety Policies


EAST is committed to maintaining COVID-safe event policies. At this time, EAST is still planning to produce a hybrid event with both in-person and virtual experiences. We will continue monitoring the COVID-19 situation up until the Conference begins and communicate any changes ASAP.

School Registration

Register your school's #EASTCon22 team today.
 

Sponsor Registration

Make connections by sponsoring EAST Conference.
 

Exhibitor Registration

Engage with our network of more than 3,500 students, educators, and community members.

Alumni/Volunteer Registration

Experience the magic of EAST Conference by getting involved as a volunteer or Friend of EAST.

Registration information coming soon.

Exhibit Hall Information


Exhibit Hall schedule coming soon.

Registration Details


Conference attendance is REQUIRED for all active EAST programs involved at the full level of support! We also invite the general public to visit the Conference to experience what students accomplish through EAST. Please note that a Government issued ID will be requested when guests are checking in at registration.

Registration, Pass & Ticket Purchase Deadlines

January 31, 2022 - Deadline for EAST programs to register for Conference and declare their intent to attend either the in-person or virtual experience. Please note that there is flexibility to change the attendance type (i.e. in-person or virtual) as we get closer to Conference.
February 28, 2022 - Deadline for EAST programs to register their complimentary Conference Team (i.e. students, facilitators, chaperones, administrators) and additional Full Access Passes
March 9, 2022 - Payment & Refund Request Deadline. Credit card or check accepted. Purchase Orders will NOT be accepted. We must have payment in hand or your registration will be dropped.

Registration Type Standard Fee Late / Onsite Fee

Conference Team Full Access Pass (In-Person)

  • Includes full Conference experience + event merch for each attendee

  • Attendees include: EAST facilitator(s), 1 chaperone (unless program has multiple facilitators), 8 students + Leadership Team members, 1 school administrator.

Complimentary

$25/person

Conference Team Full Access Pass (Virtual)

  • Includes full Conference experience + event merch for each attendee

  • Attendees include: EAST facilitator(s), 8 students, 1 school administrator.

Complimentary

$25/person

Additional Full Access Pass (Virtual or In-Person*)

  • Includes full Conference experience + event merch.

  • Available for additional chaperones, students, and school officials.

$50/person

$75/person

Exhibit Hall Pass* (In-Person)

  • Access to only the Exhibit Hall

  • Advance registration is not required.

Free

Free

General Session Ticket (In-Person)

  • Includes access to Opening & Closing Session + Exhibit Hall

  • Purchasing information coming soon.

$15/person

$15/person

General Session Ticket (Virtual)

  • Includes access to watch Opening & Closing Session live stream

  • Purchasing information coming soon.

$15/person

$15/person

*Adults providing assistive or medical services to attendees with disabilities will be provided with the same level of Conference access free of chairs. Note that this does not include a free event t-shirt.
*Children 5 and under are free and will receive the same access level as the adult ticket or pass. Does not include a free event t-shirt.

Event Hotels


FAQ


Q: When and where is EAST Conference 2022?

EAST Conference 2022 will be held from March 15-17 at the Hot Springs Convention Center. At this time, EAST is also planning to provide a virtual option. More details coming soon.

Q: What is the health and safety plan for onsite?

EAST is crafting a health and safety plan for the in-person experience and will share more details closer to the event. As always, we will continue to monitor and follow the current CDC guidelines and craft the plan accordingly.

Q: Where can I find a more detailed schedule of events for EAST Programs?

EAST has created the EAST Program Detailed Schedule. Additional information will be added as we get closer to the event.

Q: Are there any resources that my EAST Program can use to help us get started with the planning process?

Yes! Here is the EAST Conference Planning Checklist - make a copy and update it for your program. Don’t forget to check out the Conference folder in the Facilitator Toolkit for additional resources, including budget templates, examples of Conference Team applications, and more!

Q: My team wants to use the EAST Conference logo to create our own t-shirt design. Where can we find the branding guidelines?

Check out the official EAST Conference 2022 Branding Kit here.

Q: Why are the competition finalists announced so late?

Competitions are designed to recognize the individual elements of your team's overall project. For this reason, we (somewhat) intentionally delay the competition announcements because we don't want EAST programs to build their projects around the competitions.

Q: If I have further questions, who can I contact?

Please contact events@eaststaff.org